Volunteer Requirements
Did you know that a swim meet requires up to 100 volunteer?
It is required that each Fins family will volunteer for 6 points (more may be required for families with 3 or more swimmers) for the season. Volunteer signs ups will take place in early May prior to the start of the season. Volunteering is a great way to meet other families and get to know the swimmers. We appreciate everyone working together to make each meet run smoothly!
*Please note that if volunteer shift is not fulfilled, your swimmer may not be able to compete in the next meet and/or may not be able to compete in the ASA Championship meet.
Volunteer Jobs
VOLUNTEER DESCRIPTIONS
1st Shift: Event #1 - #43
2nd Shift: Event #44 - #86
*6 & Unders: Only swim 1st Shift*
Deck Manager (Head & Assistant):
Location: On Deck (Standing)
Organize swimmers on deck by heat and lane. Bullpen Parents will deliver swimmers to the deck. Requires two volunteers: the experienced Lead Deck Manager and the Assistant Deck Manager. The Assistant will work with the Lead to learn the position as well as execute relays from the opposite end of the pool. Heat sheets/clipboards are provided. Deck managers should be VERY familiar with how swim meets are run!
Assistant Set-Up Manager:
Volunteer will work closely with the Volunteer coordinator to help coordinate bullpen set-ups, check in, distribution of paperwork/supplies and bullpen boxes, and any other tasks that may come up during the set up process. This volunteer should plan to arrive to the pool by 3:30 and will help until the start of the meet. This person should be familiar with the operations of swim meets.
Bullpen Parent:
Location: Age-level Bullpens/Parking Lot
Age-level bullpens are divided by gender. Bullpen Parents will divide the responsibilities of: lining up/locating swimmers for each race, delivering swimmers to the deck timely, supervising swimmers in the bullpen who are not currently racing, running swimmers to the rest room as needed, and cleaning the bullpen area at the end of the meet. Swimmers are not to leave bullpen area without permission. Heat sheets/clipboards are provided. This position allows you to remain with your swimmer for the entire shift!
*6 & Under Bullpens are for 1st Shift only
Timer:
Location: On Deck (Standing)
Clock and record swimmers' times. Timing equipment (either manual or electronic) is provided. Requires one Fieldstone volunteer at each competition lane. Footwear that can get wet is recommended!
Place Judge:
Location: On Deck (Sitting)
Judge swimmers placement (finished 1st, 2nd, 3rd, etc) at the end of each heat. Place Judges are provided forms to document their placement decisions.
Judges Recorder:
Location: On Deck (Sitting) -Home Meets Only
Record the finishing places as judged by the Place Judges on provided forms. Provide completed forms to Master Recorder/Runner or directly to computer scoring area if nearby.
Ribbon Writer:
Location: Varies Based on Venue
Affix printed labels on the appropriate ribbon based on meet results. Organize awards into a ribbon box. This position is 2nd Shift only.
Concessions:
Location: Concession Stand (Home Meets Only)
Organize and sell food/drink items. This position includes set-up (1st Shift) or clean-up (2nd Shift) in addition to meet hours.
*Heavy lifting is required for set up and clean-up portions.
Parking Crew:
Location: Parking Lot (Home Meets Only)
Arrive to the meet by 3:30pm. Responsible for setting up parking signs. Direct visiting team families to appropriate set up areas. Direct cars attempting to enter the lot to alternate parking areas. This position's duties are complete before the meet starts.
Golf Cart Parking Patrol:
Parking lot patrol will use their own personal golf cart! Duties include setting out parking signs, monitoring parking to make sure people are not blocking driveways, making sure people park in allocated areas, directing traffic flow patterns, confirming sponsors are parking in their allocated spots, communicating with Volunteer Coordinator of any immediate concerns, assisting parking team as needed, etc.
Set Up/Clean Crew: (Home Meets Only):
Location: Pool Deck
Set up starts at 3:30pm when the pool closes. Will assist moving the chairs into position on the pool deck, blocking of slide pool and zero entry pool, assisting coaches with setting up diving blocks, lane lines, and backstroke flags.
Clean up crew is responsible for returning the pool deck back to its original state, picking up parking signs, and cleaning up trash on pool deck.
*Heavy lifting required-moving chairs, etc.
Tent Management:
Location: Varies Based on Venue
Arrive at meet with Fieldstone Fins-provided tents by 3pm. Set up tents for announcer, bullpens and scoring table. Help collapse and remove tents at the end of the meet. These entire season positions require heavy lifting and vehicles large enough for tent transportation. Team tents are stored at Fieldstone's Pool.