Fieldstone Fins

VOLUNTEER DESCRIPTIONS

NOTE: Each Meet = 2 Shifts
1st Shift: Event #1 - #43
2nd Shift: Event #44 - #86

*6 & Unders: Only swim 1st Shift*

Deck Manager
Location: On Deck (Standing)
Organize swimmers on deck by heat and lane. Bullpen Parents will deliver swimmers to the deck. Requires two volunteers: the experienced Lead Deck Manager and the Assistant Deck Manager. The Assistant will work with the Lead to learn the position as well as execute relays from the opposite end of the pool. Heat sheets/clipboards are provided. Lead Deck Managers must have previous experience as Assistant Deck Manager for one season.

Timer:
Location: On Deck (Standing)
Clock and record swimmers' times. Timing equipment (either manual or electronic) is provided. Requires one Fieldstone volunteer at each competition lane. Footwear that can get wet is recommended!

Place Judge:
Location: On Deck (Sitting)
Judge swimmers placement (finished 1st, 2nd, 3rd, etc) at the end of each heat. Place Judges are provided forms to document their placement decisions.

Judges Recorder:
Location: On Deck (Standing) -Home Meets Only
Record the finishing places as judged by the Place Judges on provided forms. Provide completed forms to Master Recorder/Runner or directly to computer scoring area if nearby.

Master Recorder:
Location: On Deck (Standing)
Collects the recorded times from the timers on a scoresheet when the event is complete. Data collected by the Master Recorder is brought to the scoring table via the Runner. This position is scheduled for every meet, but may not be needed at meets where an electronic timing system is used. This position is in consistent motion and needs appropriate footwear.

Runner
Location: On Deck/Scoring Area (Standing) -Home Meets Only
Collects data from the Master Recorder and delivers promptly to the computer scoring area. This position is scheduled for every meet, but may not be needed at meets where an electronic timing system is used. This position is in consistent motion and needs appropriate footwear.

Bullpen Parent
Location: Age-level Bullpens/Parking Lot
Age-level bullpens are divided by gender.  Bullpen Parents will divide the responsibilities of: lining up/locating swimmers for each race, delivering swimmers to the deck timely, supervising swimmers in the bullpen who are not currently racing, and running swimmers to the rest room as needed. Swimmers are not to leave bullpen area without permission. Heat sheets/clipboards are provided. This position allows you to remain with your swimmer for the entire shift! 6 & Under Bullpens are for 1st Shift only.

Tent Management:
Location: Varies Based on Venue
Arrive at meet with Fieldstone Fins-provided tents by 3pm. Set up tents for announcer, bullpens and scoring table. Collapse and remove tents at the end of the meet. These entire season positions require heavy lifting and vehicles large enough for tent transportation. Team tents are stored at Fieldstone's Pool. Ownership of team tents for the season is optional if preferred.

Floater:
Location: Varies Based on Assigned Position
Fill in during the designated shift as needed during the meet. Responsibilities can vary from being a timer to working the concession stand to manning a bullpen. Check in with the Volunteer Coordinator periodically and respond to any calls for Floaters from the Announcer. Time may be required the entire shift or only part of the shift depending on the needs of the meet.
Ribbon Writer:
Location: Varies Based on Venue
Affix printed labels on the appropriate ribbon based on meet results. Organize awards into a ribbon box. This position is 2nd Shift only.

Concessions
Location: Concession Stand (Home Meets Only)
Organize and sell food/drink items. This position includes set-up (1st Shift) or clean-up (2nd Shift) in addition to meet hours.  

*Heavy lifting is required for set up and clean-up portions.

Parking Crew:
Location: Parking Lot (Home Meets Only)
Arrive to the meet by 3:30pm. Responsible for setting up parking signs.  Direct visiting team families to appropriate set up areas. Direct cars attempting to enter the lot to alternate parking areas. This position's duties are complete before the meet starts.

Set Up/Clean Crew: (Home Meets Only):

Location: Pool Deck

Set up starts at 3:30pm when the pool closes.  Will assist moving the chairs into position on the pool deck, blocking of slide pool and zero entry pool, assisting coaches with setting up diving blocks, lane lines, and backstroke flags.

Clean up crew is responsible for returning the pool deck back to its original state, picking up parking signs, and cleaning up trash on pool deck.

*Heavy lifting required-moving chairs, etc.

Did you know that a swim meet requires up to 100 volunteer?

It is required that each Fins family will volunteer for 6 shifts (more may be required for families with 3 or more swimmers) for the season.  Volunteer signs ups will take place in early May prior to the start of the season.  Volunteering is a great way to meet other families and get to know the swimmers.  We appreciate everyone working together to make each meet run smoothly!

*Please note that if volunteer shift is not fulfilled, your swimmer may not be able to compete in the next meet.