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Volunteer Signup Instructions for Swimmers and Jobs at Meets

Volunteers are essential to making our meets work 

It takes approximately 100 volunteers at each home meet to ensure they run safely and quickly. Volunteering opportunities will be published at the beginning of the season for all meets, as soon as our schedule is released. 

There are different Volunteer needs for Home and Away meets.  Fieldstone Fins will post information about the week's volunteer needs, swimmer assignments, and deadlines for signup each week. Every family is expected to volunteer for at least 6 shifts per season.

How to Register for Jobs and Swims at a Meet:

Log in to the website. Login is found in the upper right hand corner of the screen.

If you can’t remember your password, click "Forgot your password" to reset your password.

Once we open the volunteers needs for each meet you will look under the Meets & Events tab, select "Volunteer Signup Calendar" to sign up for a swim meet.

Volunteer Job Signup

  • Click on MEETS & EVENTS and View All.
  • Each meet will have a Job Sign Up tab next to it.  Click the green JOB SIGNUP tab and sign up for volunteer shifts (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed). 
  • Click Save Assignments.
  • Click Back to Signup Calendar.

Swimmer Declaration/Meet Entry

You will need to declare your athletes attendance for each meet. 

  • Click the green MEET ENTRY tab, and then click the green EDIT tab under your athletes' names.
  • For each of your athletes, select an option from the drop down list next to their names.  Meet entries close Sunday night before the meet at 11:59pm.
    • Attending
    • Not Attending
    • If unsure, please select "attending".
  • You will have the option to leave the coach a note as well.
  • Click Save to record your choices.

Volunteer jobs for at home meets:

  • Place Judges (1 shift)
  • Timers (1 shift)
  • Recorders (1 shift)
  • Bull Pen 6 & Under (1 shift)
  • Bull Pen 7 & Up (2 shifts)
  • Judges Recorder (1 shift)
  • Master Recorder (1 shift)
  • Runner (2 shift)
  • Concessions set up (1 shift)
  • Concessions (1 shift)
  • Ribbon Writers (1 shift)
  • Set up (1 shift)
  • Clean up (1 shift)
  • Parking Lot Attendant (1 shift)
  • Floater (1 shift) 

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