ASA Championship Meet Info
Fins Families -
If you are receiving this email, it is because you have a swimmer or swimmers signed up to swim at the ASA meet on Friday, June 28th at Georgia Tech! Please see below for some very important information. Please be sure to fill out the Google Form for dismissing swimmers! If links don't work, see attachments.
PRACTICE: We will have practice on Wednesday, June 26th for all swimmers going to the county meet. All ages will have practice at their regular practice time. We will have a parent meeting following each practice time on Wednesday for all parents of swimmers attending county (9am, 10am, & 11am). Please plan to attend one of these meetings!
** Please have your swimmer wear their FINS cap with their name for this meet! This will help coaches and staff to easily identify swimmers and get them where they need to be! If you need a new cap, please let Coach Asheley know at practice on Wednesday.
** There will be a livestream this year! YouTube Live Streaming
SEATING: The team will have a designated seating area/ “bullpen” on deck. Spectators can sit in the spectator seating areas in the upper sections. You cannot sit with our team or be on the deck unless you are a volunteer with a wristband. Only swimmers and volunteers can be on the deck.
**Swimmers should arrive in suits ready to swim! Please also pack at least 2 towels, personalized swim cap, goggles, and extra cap/goggles if you have them!
** Please pack something for your child to do - the swimmers have to stay in our team area unless they are in an event. We will be in our area for many hours and it can get boring. The aquatic center has very strict "deck traffic patterns" and we cannot allow swimmers to go up and down to the spectator areas.
** Please pack snacks and drinks for your swimmers. They can bring a small cooler/lunch box if needed. There will be limited concessions, and concessions/vending machines are credit card only. For spectators: you may also bring food and drinks, but no large coolers or alcohol/glass containers are allowed inside the building.
Arrival:
**Prepaid parking will be available in the W10 parking deck that is adjacent to the CRC. To park in this deck, you must pre-buy a parking pass, you cannot pay at the gate. To pre-purchase parking please visit https://gatech.parkmobile.io/events . Parking costs will be between $12-15. Overflow parking for W10 and any day of parking for those who did not prepay is located at the W23 lot at 905 State St. These are relatively short walks from the pool. A map of the area can be found at ASA Parking Diagram and Map Please plan accordingly.
** Please arrive at Georgia Tech by 7:00am. The address of the pool is 750 Ferst Dr NW. We will be out front with a green neon sign that says FINS. Please find us - we must enter as one team at the same time. We will have a check in system to make sure all swimmers have arrived. Please have swimmers name, FINS, and age on their shoulder in sharpie prior to arrival. Please also have arms marked with EHLS (only if you are familiar with doing this!) or have a coach assist with marking arms when you arrive.
** Swimmers and parents are allowed to enter the building at 7:30am. Our warm ups are from 8:00-8:15 with the meet starting at 9:30. If you are running late, please text Dana (770) 633-0986 or Katherine (585) 242-6400 to let us know. Our team must enter the building all at once, but one of us will remain to collect any late arrivals.
SEATING- Our team will be sitting on the deck in bleachers M-P (left corner behind the boys pool) for this meet.. You CANNOT sit with your swimmer. All swimmers are required to stay in the assigned bullpen area until a parent checks them out at the completion of their events. Bullpen Layout
Keep Aisle Ways Clear- The aisle ways in the spectator area must be kept clear at all times. If you are in the spectator gallery you need to go to your seat. You can't stand in the area behind disabled seating in between the upper and lower seating areas. You are also not allowed to sit on the stairs at a lower level to view or video your swimmers. They will have security guards in that area instructing people about this, so please follow their instructions.
HEAT SHEETS- Will be emailed before the meet. If you want a heat sheet, you must print it out before you come to GA Tech. There will not be heat sheets available for purchase! Please use the emailed heat sheet as SwimTopia will NOT be accurate.
ORDER OF EVENTS-There is a boy’s pool and a girl’s pool at GA Tech that will run simultaneously. Please note that the order of events will be different than our normal meets. The medley and free relays will be at the beginning of the meet. The heat sheets will have the correct schedule they will be swimming, but the numbers will not be in number order per usual. 6 & Under will be done with their events early in the meet. The order of events at the beginning of the meet will be:
6 & Under Free Relays
All other Age Group Medley Relays
6 & Under Freestyle Races
All other Age Group Free Relays
6 & Under Backstroke
Proceed with all remaining events in usual order.
**We will have as many volunteers and coaches as are allowed working together along with ASA staff to get your swimmers to their events. If your swimmer misses their event, please text Asheley: (770) 367-1730, Katherine: (586) 242-6400, or Dana: (770) 633-0986 ASAP and every effort will be made to get your swimmer into the next available heat.
VOLUNTEERS- We are required to provide 13 volunteers in order to participate in the meet. Please use the SwimTopia Sign Up to sign up for our required jobs if you can help us out! Please email us [email protected] if you are interested in helping in our Fieldstone bullpen on deck and/or helping with relays at the beginning of the meet.
MEET MOBILE- The meet will be on Meet Mobile, not Swimtopia! This is different from our meets this season. You will need to download and follow the meet on Meet Mobile app if you want real time results.
LOCKER ROOM/ BATHROOMS – The locker room restrooms located directly off of the pool deck are for SWIMMERS ONLY. Coaches, age 18 or older, meet workers/volunteers, or anyone age 18 or older must use the restrooms located by the diving well, any of the upstairs restrooms, or the other locker facility located by the lower lobby of the CRC.
DEPARTING:
Once your swimmer is finished with their events, they may be signed out at the next collection time (After event # 36, 56, 76 or after the awards ceremony). 6 & Under should plan to check out and sit with parents after event #36 unless parents are volunteering. Please fill out the Google Form and let us know when you plan on checking out your child. We will send a notification on Swimtopia letting parents know when to meet us at the main hallway by the stairs. If you are not receiving notifications, please change your app settings. Dana or Katherine will have a check in/check out list in place to make sure all swimmers are accounted for. Please be patient as we have a large number of swimmers competing. The swimmers’ safety is our top concern. Swimmers will not be allowed to go between the deck and spectator area. Parents cannot go on deck unless they are volunteering and have a deck pass to show to security. Please do not take your child without letting Dana or Katherine know. This is a huge responsibility and we do not want any child getting lost or left behind.
IMPORTANT LINKS:
MERCHANDISE - ASA is proud to continue a partnership with Fine Designs Apparel. They will be providing ASA Championship t-shirts and a much broader line of specially designed items for this year’s big meet. This will be a much broader offering than they have had in years past, so they hope you will support their offerings. They will be setting up an online shop for this year’s meet, and you can get a look at all of the products they have to offer. The link for the online store is 2024 ASA Championship Store.
ASA PHOTOGRAPHY -Please remember flash photography in the spectator area is not allowed. River Oak Photography is thrilled to provide action photography for the ASA Championship. They advise arranging reservations for photography in advance online at https://riveroakphotography.com/status/. Please contact [email protected] with any questions.
Please let us know if you have any further questions that have not been answered in this email or during the parent meeting on Wednesday. I know this was a lot of information. The best way to communicate the day of the meet is through texting so please text Coach Asheley, Dana, or Katherine with any meet day concerns.
Asheley: (770) 367-1730
Katherine: (586) 242-6400
Dana: (770) 633-0986